Resignation Letter Template
A professional, courteous letter formally announcing your resignation.
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Click inside the preview to fine-tune wording before you print or download.
What Is a Resignation Letter Template?
A resignation letter formally notifies your employer that you're leaving, states your last working day, and keeps the door open for a good reference. This template covers the essentials without over-explaining your reasons.
How to Use This Template
- Fill in the fields on the left — your entries appear in the live preview.
- Click "Update Preview" any time you change a field.
- Click directly inside the preview to fine-tune wording, spacing, or line breaks.
- Download as a text file, or use Print → Save as PDF for a polished document.
Tips
- State your last working day clearly and near the top — that's the detail HR needs first.
- Keep the tone professional and brief; you don't owe a detailed explanation of why you're leaving.
- Offer to help with the transition — it leaves a stronger final impression.
- Give standard notice (commonly two weeks) unless your contract specifies otherwise.
Frequently Asked Questions
How much notice should I give?
Two weeks is standard in many places, but check your contract or company policy — some roles or regions expect more.
Do I need to explain why I'm resigning?
No. A brief, professional letter without a detailed reason is completely acceptable and often preferable.
Should I mention my next job?
It's optional and usually unnecessary — the letter's job is to formally document your departure, not detail your next move.
How do I deliver this letter?
Download as a PDF using Print → Save as PDF, then hand it to your manager or attach it to an email as your employer prefers.
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