Resignation Letter Template
A professional, courteous letter formally announcing your resignation.
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What Is a Resignation Letter Template?
A resignation letter formally notifies your employer that you're leaving, states your last working day, and keeps the door open for a good reference. This template covers the essentials without over-explaining your reasons.
How to Use This Template
- Fill in the fields above — your entries appear in the live preview.
- Click "Update Preview" any time you change a field, then adjust wording directly in the preview if needed.
- Download as a text file, or use Print → Save as PDF for a polished document.
Tips
- State your last working day clearly and near the top — that's the detail HR needs first.
- Keep the tone professional and brief; you don't owe a detailed explanation of why you're leaving.
- Offer to help with the transition — it leaves a stronger final impression.
Frequently Asked Questions
Do I need to explain why I'm resigning?
No. A brief, professional letter that states your last working day is enough. You're not obligated to detail your reasons, and many career advisors recommend keeping it short precisely so it can't be used against you later.
How much notice should I give?
Two weeks is the common standard, but check your contract or employee handbook first — some roles, seniority levels, or countries expect four weeks or more. If you're unsure, ask HR before you submit anything in writing.
Can I resign by email instead of a printed letter?
Yes, most employers accept an emailed resignation letter, and it still creates the same written record of your notice date. A printed or hand-delivered copy can feel more personal for in-person workplaces, but it isn't a requirement.
What happens if my employer asks me to leave immediately after I resign?
Some employers will walk you out the same day even if you offered two weeks' notice, sometimes paying out the notice period instead of having you work it. This is legal in most at-will employment situations, so it's worth having personal items and records in order before you hand in your letter.
Should I mention my next job or new employer?
It's optional and usually unnecessary — the letter's job is to formally document your departure and last working day, not to detail where you're going next.
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