Invoice Template
A clean invoice with itemized charges and an automatically calculated total.
Fill In Your Details
Click inside the preview to fine-tune wording before you print or download.
What Is an Invoice Template?
An invoice is a billing document you send to a client requesting payment for goods or services, listing each charge, the total due, and payment terms. This template calculates your subtotal automatically from the line items you enter.
How to Use This Template
- Fill in the fields on the left — your entries appear in the live preview.
- Click "Update Preview" any time you change a field.
- Click directly inside the preview to fine-tune wording, spacing, or line breaks.
- Download as a text file, or use Print → Save as PDF for a polished document.
Tips
- Use a unique, sequential invoice number for every invoice you send — it makes bookkeeping and follow-up much easier.
- State payment terms clearly (e.g. 'Due within 15 days') so there's no ambiguity.
- Double-check quantities and prices before sending — the total updates automatically as you type.
- Keep a copy of every invoice you send for your own records and tax purposes.
- Include your preferred payment method (bank transfer, check, etc.) in the notes field.
Frequently Asked Questions
Does the total calculate automatically?
Yes. Enter each item as Description | Quantity | Price and the preview multiplies and totals them for you when you click Update Preview.
Can I add as many line items as I want?
Yes — add one item per line in the Items field, each separated by the pipe (|) character.
What payment terms should I use?
Net 15 or Net 30 (payment due 15 or 30 days after the invoice date) are the most common. Shorter terms like Net 15 or "due on receipt" tend to get you paid faster, especially with new clients.
Should I ask for a deposit before starting work?
For larger projects or new clients, it's common to invoice a deposit upfront and bill the remainder on completion or at agreed milestones. This protects your time if the project is cancelled partway through.
Is this suitable for freelance or small business invoicing?
Yes, it covers the essentials — business info, client info, itemized charges, and totals — suitable for freelancers, contractors, and small businesses.
How do I send this to a client?
Download it as a PDF using Print → Save as PDF, then attach that file to an email or share it directly.
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