Expense Report Template
Log business expenses by date and category, with an automatically calculated total.
Fill In Your Details
Click inside the preview to fine-tune wording before you print or download.
What Is an Expense Report Template?
An expense report itemizes money spent on a business's behalf — travel, meals, supplies — usually submitted for reimbursement. This template totals every entry automatically as you fill it in.
How to Use This Template
- Fill in the fields on the left — your entries appear in the live preview.
- Click "Update Preview" any time you change a field.
- Click directly inside the preview to fine-tune wording, spacing, or line breaks.
- Download as a text file, or use Print → Save as PDF for a polished document.
Tips
- Record expenses as they happen rather than reconstructing them from memory at month-end.
- Keep receipts for anything you list here — most employers and tax rules require them.
- Use consistent category names (Travel, Meals, Supplies) so totals are easy to review by type.
- Submit expense reports promptly — most companies have a reimbursement deadline.
Frequently Asked Questions
Does the total calculate automatically?
Yes. Enter each expense as Date | Description | Category | Amount and the preview totals them when you click Update Preview.
How is this different from the Budget Template?
A budget plans expected income and expenses ahead of time. This expense report logs actual money already spent, typically for approval or reimbursement.
Do I need to attach receipts separately?
Yes — this template records the summary; keep physical or digital receipts as backup per your company's policy.
Can I download this to submit to my employer?
Yes, download as .txt or use Print → Save as PDF for a formatted report.
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